KMFC April Advisory Meeting Summary
Kansans Mobilizing for Direct Support Workforce Change
Advisory Committee Meeting
April, 20-21, 2004
Kansans Mobilizing for Direct Support Workforce Change Advisory Committee Meeting (Summary of Plan of Action)

The meeting was full of plans for project activities.

Distribution of the Kansans Mobilizing for Direct Support Workforce Development Plan

Timeframe target - Beginning of June to have distributed Plans

• All partners should present the Plan to their organization’s nonrepresented management, e.g., the director, their board of directors, and/or other interested contacts. All advisors are encouraged to participate in this activity. (Roll call for the July meeting will be “Who I contacted about the Plan”).
• All CDDOs should be contacted and presented with the plan and invited to participate as applicable.

Persons volunteering (or who were volunteered) to make presentations in project activities to CDDOs:

Other key stakeholder organizations and volunteer project contacts:

• One Page Fact Sheet will be used by Partners to explain the Plan
  • Goal group reps will help design and complete a draft of fact sheet. Volunteers to draft this one page summary include: Nelda, Michele, and Monty. Note: this information will be shared with partners who were not at the meeting (Lakemary will be contacted by Larry; Marsha D. will contact KETCH; Larry will update JCDS and Mosaic; and Kathy/Patty will update CLASS)
  • U of M to complete the design and put together a one page document and send to Shelly for printing. This document should be available on the website to download.
  • What to include
    • Overview of project – why, how
    • Major initiatives
    • How to get involved
    • Contact information
    • What’s available through SRS
  • Partners will use this document to develop their own customized “fact sheet” to use with contacts and to make presentations.

How We Plan to Present the same Message to all Audiences To Advance Issues Related to Recruitment and Retention of Direct Support Professionals

• Talking Points will be developed by Goal Group 1. Sherri can be contacted for statistical information as needed. Partners will need to customize message to each audience.
• Current stories about success based on project interventions and other project work. Stories reflecting both negative and positive aspects of services leading to successful conclusions are encouraged. Send your stories to Dan (dhermrec@tarcinc.org).

Structure for Going Forward at end of project year

• Central Coordinating Group/ Steering Committee
  • This group will reflect KMFC advisory committee’s preferred direction, provide leadership, strategic planning, facilitate meetings, plan agendas and logistics (where to meet, lunch, etc.), contact subcommittees, disseminate information to partners, updates for website, serve as point people – who to call when people/organizations want to join.
  • Kathy S., chair, Other Group Members: Larry, Monty, Sarah E., Jan, Clarissa, Kathy O., Patty M.
• Logistics
  • Meetings KMFC April Advisory Meeting Summary 4
  • Quarterly meeting schedule: September 2004, January, April, July 2005.
  • Partners prefer Tuesday/Wednesday meetings.
  • Suggested rotate meetings between Topeka and Wichita. The July 20-21 meeting is in Topeka, SRS Learning Center, Rooms A and B on July 20-21 and Room C on July 21 (Note that we have Rooms A and B reserved for setup and decorating on July 19, 1-4 pm. Jan volunteered to plan decorations).
  • Kathy W. offered to help set up Wichita meeting at The Arc.
• Calls
  • Need to plan how to pay for conference calls for goal groups/sub groups.
• Meeting Summaries
  • Meeting summaries can be sent to Patty Black Moore for distribution to group (need to designate who wants to be on this list).
• SRS Is Expected to Make the Following One-Time Commitment (STILL PENDING per Clarissa)
  • RJP to be available to all providers.
  • Marketing Toolkit to be available to all providers.
  • Supervisor Training (RRD, POD, PEP) available to all providers includes training materials (also CSSS?).
  • Credentialing and Apprenticeship may be supported/may be expanded?
  • College of Direct Support available to Project Partners and families who self-direct for another year.
    • To expand use of The College of Direct Support it would be helpful to compile and disseminate a list of possible resources for computers. Clarissa reported that SRS has turned over a number of Pentium 3 computers to the Kansas State Surplus. Contact at 785-296-7427 for pricing information and availability.
• Potential Workforce Initiatives
  • Possible Image/Status/Recognition
    • DSP Day
    • Push Day for DSPs
  • Legislative Advocacy
    • Wages/Benefits
• KMFC will advocate for development of consistent turnover measures to be used by service providers statewide
  • Volunteers to lead effort: Clarissa, Sherri, and Kathy O. HR from DSNWK, Starkey (Dana), and KETCH (Patty K) could help with standard set of assumptions. Will help determine just what is essential data.
  • Clarissa will initiate a conference call. Sherri and Kathy O will create a draft document, send to partners for comment, revise and finalize document.
  • Should have this before upcoming CDDO contract negotiations.
  • Credentialing and Apprenticeship
    • Need to create Ad Astra State and Regional Councils Ad Astra State Council (volunteers): Gary, Bobbie, Kathy S., Patty, Dan, Michele.
    • Consider documenting Ad Astra Direct Support Apprenticeship Program pilot
      • Videotape testimonials from candidates at beginning and conclusion of program from DSNWK and ISS
      • Videotape coaching session
      • Videotape meeting with SRS representatives explaining credentialing and apprenticeship
      • Videotape or still photos of CAT Team meeting
      • Videotape final recognition ceremony
    • DOL could sponsor meeting about DSPs, day event, feature credentialing and apprenticeship, Ad Astra.
  • Supervisor Training
    • SRS plans to fund supervisor training (RRD, POD, PEP) open to all CDDOs at their local location. Thus, training will be open to all Kansas community service providers and persons who self direct including training materials.
    • Recruitment + Marketing KMFC
    • The generic RJP videotape and the Marketing Toolkit will be available to all Kansas community service provider organizations and persons who self direct who attend the RRD training.

Plans for the July 20 Celebration Meeting 1-4 pm at the SRS Learning Center, Rooms A and B with seating capacity 125?

• Theme: Kansans Mobilizing for Direct Support Workforce Change: Passing the Baton
• Advisory Committee should invite:
  • RRD trainers
  • InterHab representative
  • The Alliance representative
  • Families
  • CEOs and DSPs from 16 Project Partners
  • Candidates participating in Ad Astra Direct Support Apprenticeship Program
  • Legislators from 16 Project Partners
  • SRS – Clarissa will invite from Central Office
  • Personnel from SRS Learning Center
  • KCDD Council director, staff and board of directors
  • KS NADSP members o Legislators (Rocky, Tony)
  • Kansas State Apprenticeship Council member
  • Department of Commerce representative
  • Secretary of Commerce
  • Governor Sebelius
  • Media?
  • All of the U of M Project Team
• Planning Committee
  • Nelda, Tracy, Larry, Jan, Kathy O., Patty M, and John
• Invitations o Kelly Perry (KUCDD) will create the invitations (blue, yellow, Ad Astra, sunflowers). Invitation should be posted on website so Project Partners can download, print and mail. Must include RSVP request (postcard?).
  • Send names and addresses to Patty to be included on the mailing that Nelda will compile.
  • Nelda will mail invitations.
• Decorations
  • Jan will supervise room decorations.
  • Rooms A and B are available 1-4 pm, July 19.
  • Suggested theme: Passing the Baton, sunflowers, Ad Astra, Yellow, Blue, Mobilizing for Change (on wheels), balloons (Patty get these to Jan).
• All attending Partners should sign up for specific initiatives to be sure all facets of the project are presented. Who to contact?
• Preliminary Program
  • Welcoming remarks by Kathy Olson (KS Project Team rep), Kathy Stiffler (New KS Steering Committee Chair), John Sauer (U of M Project Team rep).
  • Remarks from Shelly (KCDD Council).
  • Presentations by each of the 16 Project Partners (could be by videotaped if project partner cannot attend) (Project Partners who need help with PowerPoint presentations may contact Patty before June 25) (Project Partners who were in the photo at the last meeting should sign consent form – Patty send to Clarissa, Clarissa will send to partners?).
  • Recognize and introduce guests/VIPs.
  • Schedule a networking break. Serve cake (Kathy S. knows cake baker/cost?), punch (maybe need to have catered?) (check with SRS Learning Center about serving water, pop, coffee???).
  • “Open Mike” for discussion/questions.
  • Guest Book (need someone to “man” the guest book) should have a place to indicate if guests would like to be contacted.
  • Scrap book (Shelly offered to make a scrapbook reflecting Year 1 and 2 activities. To make this happen all Project Partners must send information to Shelly soon. OR was it that she said she would make a scrapbook about this celebratory meeting???).
  • Nametags (Who will make these?)
  • Souvenir Handout for Attendee
    • Handout - combination talking points brochure about project and agenda
    • Should include contact information for all partners?
    • Appreciation to the partners should be in the booklet?

Other Important Issues/Comments/Suggestions

NADSP meeting

• 18 people came to meetings from 7 organizations.
• Exciting time. Enthusiastic.
• Shared CDS information and sparked interest.
• Working on goals and focus want to include more people.
• Starting with code of ethics and info from the website. Also interested in political action.
• April 28 1-4 at TARC next meeting. Need to clarify the union question for those who don’t understand that. Sarah will work on addressing concerns about union.

Unionization Issue

• Marianne – this is an issue that NADSP has dealt with throughout its existence. At national level clear that it is a professional advocacy organization not a union.
• Don’t put too much emphasis on union issue. Show what you are about. Get information out statewide. Share what was discussed at meetings so people will see it is not a threatening group. Consider working toward the Kansas group being part of the national summit. Mimic congressional resolutions governor proclamation of a DSP day.
• NADSP vs. union – NADSP is about partnership with people with disabilities. Unions are exclusively about the worker. Recognize the important relationships. Consider how you might involve individuals with disabilities.

Kansas NADSP activities/relationship to InterHab Activities

• InterHab will have three DSP conferences this year. Is there a way that DSPs can be more involved in planning? Not right now.
• Working on cultivating leaders within organizations for managers and supervisors for looking for careers. Professional Leadership Resource Network for managers and supervisors within InterHab. In the past our conferences focused on team building and specific types of disabilities. Need training in professionalism in dress and communication. Explanation on funding.
• Need to work on connective tissue between DSP and Professional Leadership Resource Network.
• The dates and locations are set for the conference. Goal is to broaden Could the NADSP chapter make a presentation at the InterHab annual conference and at the DSP conferences? No, already planned out for this year.
• How does the Kansas NADSP chapter relate to InterHab? Are there ways that the groups can collaborate?

Updates from Goal Groups

Goal Group 1

• Develop adequately compensated workforce to support Kansans. Two conference calls. Met here first. Decided to start working at the legislative level. Educate legislators on the needs of the workforce. Talked to ANCOR. Developing talking points as to what a DSP is and what they do. Looked at whether Big Tent talking points would work but found that it was very long. Tried to get them to break talking points down. Big Tent represents a much broader group and has a broader agenda.
• InterHab is supposed to be sending a talking point list. Waiting for them. InterHab did a calendar that had DSP stories. Ann had the ANCOR talking points. She purchased a plan for $65 that had a kit that is already prepared. Legislative advocate from TARC came in to meet with the group. Need to collaborate where possible with InterHab, the Alliance and others on this topic. Already planning for the next legislative session.
• Consolidation of insurance – InterHab found it is not realistic because of state regulations that need to be resolved. Kansas non-profit organization is working on that issue. Coalition of family members are trying to work together. It has been done in Pennsylvania to purchase medical insurance, childcare, co-op with cafeteria plan.
• Considered self-managed teams too. We have many individuals with disabilities who could be great DSPs. Trying to find money to support this idea. CAP consumers as providers have worked in TARC.

Goal Group 2

• Working on getting CDS for self-determination and for 15 providers for next year. Shelly is working with Bill Tapp for pricing. SRS is reviewing the proposal. Administrative fee of $2,8000 for each group of administrators. They may work together to reduce costs. The total was $88,000 for one year for the 15 entities plus the selfdetermination project participants. Under review along with frontline supervisor training and marketing initiatives. SRS will decide by June.
• Need to make a follow up call regarding this Margaret Zillinger. Could have the NADSP group craft a letter on this.
• State is waiting for budget projections for next year coming out today. The statewide cost all persons served costs would be $150,460 for CDS
• For ICF-MR and hospital $3,000 more to add all of them.
• Met in February to look at training for credentialing skill mentors by DSNWK and ISS

Goal Group 3

• Met in February in Emporia.
• Identifying where trainers are located throughout the staff. Currently have 27 trainers trained including the last train the trainer session. 10 counties plus the 18 counties DSNWK works in. Have pretty good coverage except in the southwest corner of Kansas.
• 2nd quarter had two RRD sessions and 1 Train-the-Trainer on RRD.
• Patty Knauff has talked to Human Resource Group to let them know about the available training. Peggy Shear, Tracy Melte, and Larry McManaman did a session last year at InterHab. Would like to make a presentation to the groups Everyone who wanted training got in to one of the other sessions
• NADSP is underway.Trying to keep this going. RRD training does present information about standardized way to measure turnover.

College of Direct Support updates

14 project partners
337 learners
9,803 lessons assigned.
1,944 lessons completed
1,611 hours of training

What’s new since last meeting?

3 new partners trained
101 new learners
4,048 lessons added
840 lessons completed
678 hours of training

The final report should list current contacts for each participating organization, Since some of the people listed on the report are not currently participating.

In the final report list the current contacts for each organization. Provide a point of contact sheet in the final report. Could star the people who have actually implemented project activities.

Open up training to all organizations statewide, however, limit advisory committee membership for now. Are we going to reach out beyond DD to mental health? Open up trainings now but wait to open the advisory group.

Kathy will arrange for Goal Group 1 to develop talking points. Kathy O. will arrange for goal group 1 meeting.
Is there work for between now and July? Larry will email notes and set up a working meeting for area 3.
Goal Group 1 can develop talking points. It can develop resources to support activities. NADSP is one initiative.

Would it be helpful to send an email to update the goal group work between the meetings. The face to face is still essential but perhaps the groups can share info between times. Perhaps goal group 3 can incorporate the members of goal group 1.). Goal 3 and 1 could work together Larry will email goal group 3 notes and set up meeting for Goal Group 3.

Supervisor training – send out email on what’s available. Get email to Dan for DSPs to hear about training opportunities.

Lakemary Center is training RRD next month in-house.

PENDING FUNDING: Do we want to set up a training calendar to get training to at each 27 CDDOs? Funding will cover materials and logistics. We will brainstorm in goal group 3 to establish. Goal group 3 will develop an implementation plan to get the word out to the CDDOs. CDDOs may be required to do it. We have to show them it is worthwhile. Some of the rural CDDO need to emphasize the other components of the training. RRD, POD and PEP. Will also give toolkits and RJP videos when people come to the training. Some smaller ones will be combined. Emphasize some of the other competencies that are covered in RRD set. Partner skilled trainers with less experienced to make sure they learn the skills in practice.

Activities that need to be completed.

Create a resource list of partners and what expertise they are willing to share and what they would be willing to do.

RRD Recognized Trainers – schedule RRD training?

Who schedules POD, PEP?

Plan for Conference presentations

InterHab Other?

Explore how to expand credentialing/apprenticeship program

Register pattern with DOL
Create Ad Astra Advanced Proficiency Level